The 2017(China) Eurasia Commodity and Trade Expo
 亚欧博览会订阅号
 亚欧博览会服务号
 商博会订阅号
The 2017(China) Eurasia Commodity and Trade Expo
24th-28th August,2017 URUMQI XINJIANG CHINA
Registration

Credentials Handling for 2015 Eurasia Commodity and Trade Expo

Updated:2015-07-28 19:34:47

Issued on: July 9, 2015, 11:20:08

I. Time and Place of Handling Credentials
(I) Starting and ending time of submitting information
Start the collection of information about credentials from June 15.
Start the handling of credentials from July 15.
Submit the information about different types of credentials online from July 1 to August 11, and stop the submission on August 12.
The credentials management team of Safety and Security Department launches the emergency mechanism for temporary credentials from August 9.

(II) Time and place of handling credentials
Time of handling credentials: July 15, 2015 to August 17, 2015, 10:00-13:30, 16:00-19:30 (Beijing Time)
Place of handling credentials: No.3 Hongguangshan Road, Shuimogou District, Urumqi, Xinjiang, on the second floor of Credentials Center at the east side of Xinjiang International Convention & Exhibition Center

II. Responsibilities
(I) Responsibilities of the staff in Credential Group
1. Group leader: Make overall work arrangement and staff management of Credentials Group.
2. Deputy group leader: Assist the leader of Credentials Group in handling credentials and finish other work assigned by leadership.
3. Credential officer: Collect and summarize the information about credentials of the staff from different departments, and receive and district the credentials to credential holders.
(II) Contact information of the staff in Credential Group
1. Wang Dongyan: 13999915522
2. Qiao Lipan: 5190446, 13999127572
3. Yilixiati: 5190547, 15099665561
4. Muhemaitijiang Yishake: 5190447, 13999144016
5. Wang Yu: 5190445, 18999993679

III. Type of Credentials
(I) Personnel credentials
Personnel credentials bear the photo, name, delegation name & number and have built-in electronic chips. All personnel credentials shall be provided with the photos of credential holders, who shall complete related information on credential application form.
1. VIP pass: domestic and foreign leaders above provincial and ministerial level, China's ambassadors and counselors, foreign ambassadors and counselors, leaders of international organizations, multinational corporations, top 500 domestic companies and world top 500 companies, invited VIPs.
2. Guest pass: domestic leaders at division, departmental and bureau level, Chinese and foreign diplomats, representatives of international organizations and multinational corporations to China, executives of large domestic and foreign enterprises and groups, leaders of domestic and foreign trade associations, heads, deputy heads and secretary-generals of domestic and foreign government delegations and trade delegations.
3. Representative certificate: representatives of each trade delegation attending the Expo from public institutions and other administrative institutions.
4. Work permit: related staff from each work department of relevant ministries and commissions of the State as well as Executive Committee of the Expo; volunteers at the Expo.
5. Exhibitor pass: booth staff of domestic and foreign exhibitors (distinguished by colors).
6. Service card: staff providing services during the Expo; hotel staff (hotel name to be indicated); staff from the dwelling place for VIPs (hotel name to be indicated)
7. Move-in/move-out permit: staff responsible for move-in and move-out.

(II) Vehicle credentials:
Vehicle credentials (excluding those for move-in/move-out vehicles) shall be provided with license plate number and built-in electronic chips.
1. Class A vehicle pass: vehicles providing pick-up service for VIPs, one service vehicle for director, deputy director, secretary-general and deputy secretary-general of the Executive Committee of 2015 Eurasia Commodity and Trade Expo, head and deputy head of each work department and all work departments, two service vehicles for each province, city and prefecture at home and each division of large unit, service vehicles for Security Coordinate and Command Group, all kinds of special vehicles.
2. Class B vehicle pass: necessary service vehicles for each work department of the Executive Committee of 2015 Eurasia Commodity and Trade Expo, vehicles for trade delegations attending the Expo, vehicles for construction unit of the site, vehicles for exhibition delegations, vehicles providing pick-up services, vehicles for media groups.
3. Class C vehicle pass: vehicles for domestic exhibition delegations and foreign exhibition organizers, service vehicles for the Executive Committee, vehicles for exhibition enterprises, vehicles for qualified special design units, taxis serving for exhibition.
4. Move-in/move-out vehicle pass: vehicles for delivering move-in & move/out materials and exhibits and vehicles serving for exhibits & samples The vehicles serving for exhibits and samples shall provide the name of exhibition companies instead of license plate number, but the drivers shall provide valid documents for security check. The drivers of all vehicles shall handle vehicle pass except for move-in/move/out vehicles.
5. Service vehicle pass: transfer trolleys, water carts, medical service vehicles, postal service vehicles, communications and power supply service vehicles, logistics transport vehicles, garbage trucks, vehicles for construction staff and field service, meteorological monitoring vehicle, food monitor vehicle, etc.

(III) Admission ticket
1. The admission tickets for 2015 Eurasia Commodity and Trade Expo are sold based on "one ticket for one person and one certificate" system. The participants shall buy tickets at designated ticketing booth and shall show the admission ticket and valid ID document (ID card, army identity card, police officer card) before entering the site. The admission ticket is valid only on the issuing day.
2. The open day for professional visitors will begin after 14:00 on August 12 (Beijing Time), and the admission ticket is invalid since then.

(IV) Ticket for professional visitor
The tickets for professional visitors are a kind of ordinary visitor tickets for 2015 Eurasia Commodity and Trade Expo. But their styles and use are different from the tickets for ordinary visitors.
To establish and improve the purchaser database of 2015 Eurasia Commodity and Trade Expo as soon as possible, domestic and foreign professional buyers with requirements for purchasing and trading are required to handle the tickets for professional visitors. The process of handling and use is described as below:
1. Ask for and complete the Registration Form of Professional Visitors by showing valid ID documents (the second generation ID card or original passport) and submit it to the review office for examination and approval;
2. Make and issue the tickets for professional visitors on site;
3. Show valid ID documents (the second generation ID card or original passport) at the entrance and enter the site through the passageway dedicated to professional visitors.
4. Charging standard: RMB 100/ticket (free of charge for those who submit information before 24:00 on July 31).
5. To meet the requirements of professional visitors for multiple visits to the site, the tickets for professional visits are not one-off tickets and are valid from 14:00 on August 12 (Beijing Time) to August 16.

IV. Methods of Applying for Credentials and Handling Requirements
(I) Quantity of personnel credentials issued and charging standard
1. Guest passes, work permits and exhibitor passes within approved scope are handled free of charge.
2. Each representative certificate is charged RMB 100.
3. The trade delegations which organize no more than 20 booths (including 20 booths, including investment cooperation exhibition area, the same as below) can handle five work permits; those organizing more than 20 booths can handle eight work permits; and those organizing more than 40 booths can handle ten work permits.
4. Exhibitor pass
Indoor booth (9 m2/standard booth): Three exhibitor passes can be handled free of charge for each booth.
5. Each service card is charged RMB 100.

(II) Quantity of vehicle credentials issued and charging standard
All vehicle credentials are charged RMB 50 per card as cost of production.
1. Class A vehicle pass: The Party and government of each prefecture (city) in Xinjiang can handle two Class A vehicle passes respectively; each exhibition organizer can handle two Class A vehicle passes; each division of large unit can handle two Class A vehicle passes;
2. Class B vehicle pass: The trade delegations (including exhibition companies) at home and from each prefecture and city of Xinjiang which apply for less than 30 booths can handle five Class B vehicle passes and those applying for more than 30 booths can handle eight Class B vehicle passes; each qualified special design construction unit can handle one Class B vehicle pass;
3. Class C vehicle pass: Each trade delegation and exhibition organizer can make application based on the actual number of booths, that is, one Class C vehicle pass per booth; each exhibition company can make application based on the number of booths, that is, one Class C vehicle pass per company; each qualified special design unit can handle one Class C vehicle pass; each trade delegation can handle up to five Class C vehicle passes;
4. Move-in/move-out vehicle pass: Trade delegations and exhibition companies handle vehicle pass based on actual needs;
5. Service vehicle pass: The food and beverage companies designated by the Expo can apply for two service vehicle passes at most, and other service units can apply based on work requirements (written application required). The content includes: reason of application, details about the vehicles for which credentials are to be applied.

(III) Validity of credentials
1. Validity of move-in/move-out permit and move-in/move-out vehicle pass
Time of move-in: From 9:30 on August 5 to 24:00 on August 11.
Time of move-out: From 14:00 on August 16 to 24:00 on August 17.
2. VIP pass, guest pass, work permit: From August 1 to August 17
3. Representative certificate, exhibitor pass, service card: From August 10 to August 17
4. Class A vehicle pass, Class B vehicle pass, service vehicle pass: From August 10 to August 17
5. Class C vehicle pass: From August 12 to August 17

(IV) Requirements for credential application
1. To apply for personnel credentials, please enter related information and make application via online credential handling system on the official website of 2015 Eurasia Commodity and Trade Expo, www.caeexpo.org.
2. The credentials for participants of each delegation are handled with the assistance of corresponding host organizations, and the credentials for exhibitors are handled through the Work Department for Promotion of Exhibition and Investment Trading.
3. Domestic staff shall provide the following information: 1. Type of credential to be applied for (select from pull-down menu); 2. Name to be displayed on credential (simplified name allowed); 3. Chinese name (consistent with ID card); 4. Date of birth (such as 19900101); 5. Gender; 6. Type of ID document; 7. Number of ID document; 8. Work unit; 9. Position; 10. Place of domicile (detailed to county, district or local police station); 12. Current place of residence (in detail);
4. Foreign staff shall provide the following information: 1. Type of credential to be applied for (select from pull-down menu); 2. Name to be displayed on credential; 3. English name; 4. Date of birth; 5. Gender; 6. Type of ID document; 7. Number of ID document; 8. Validity of ID document; 9. Work unit/organization served for; 10. Position; 11. Country/region.
5. The personnel applying for exhibitor pass and ticket for professional visitor shall fill in related business information in addition to the information required to make credentials:
(1) Exhibitor pass: 1. Company address; 2. E-mail address; 3. Cell phone number; 4. Fax;
(2) Ticket for professional visitor: 1. Nature of business; 2. Way of knowing the Expo; 3. Purpose of participation; 4. Exhibition areas of interest; 5. Intention of purchasing and investment or name of cooperative project;
6. To apply for different types of vehicle passes, it is required to fill in the license plate number, driver, driver's cell phone number and user of vehicle.
7. Requirements for photos uploaded: It is required to upload recent bareheaded color electronic photos, with white ground, picture element over 240*320, scale of 4:3 and file size of 50-200 KB. The file name is composed of the owner's name plus date of birth composed of eight digits, such as "Zhang xx xx 19660101", in JPG format.
8. After the information is entered and submitted, remit the expenses required for handling credentials to designated account for the Expo as per system prompt. In case no fees are paid as required, the credentials will not be issued.
9. After credentials are handled, it is not allowed to adjust the type of credentials without permission. If it is indeed necessary to change it for work reason, re-approval is required and the original credentials shall be recovered.
10. It is prohibited to lend the credentials to others. In case of missing, report to competent department and security department immediately. In case serious consequences arise for the reason above, the parties concerned and leaders in charge shall be held responsible for the consequences.

(V) Checking and submission
1. Each trade delegation and related units shall appoint a fixed credential officer to take charge of filling information online, applying for credentials and issuing credentials. Problems like delayed information submission, submission of invalid data, repeated data submission, etc. are not allowed.
2. The credential officer (recorder) shall enter the information about personnel and vehicle credentials into credential management system for summarizing and preliminary approval and submit it after checking to be correct. The approval status of credentials can be checked in the recording system at any time, and each recorder shall dispose of the credentials not approved timely.
3. After submission, print the form on credential system and sign on the column for recorder signature. After that, send it to the credential officer of the Work Department for Promotion of Exhibition and Investment Trading.

Flow Chart of Credentials Handling



展览及投资贸易促进工作部证件办理流程图(交易团及企业)

Flow Chart of Credentials Handling in the Work Department for Promotion of Exhibition and Investment Trading (trade delegations and enterprises)

国内交易团

Domestic trade delegations

各交易团证件专办员录入信息、证件组初审

The credential officer of each trade delegation enters the information and the Credential Group makes preliminary approval

地州及其他交易团

Prefecture-level and other trade delegations

各交易团证件专办员录入信息、证件组初审

The credential officer of each trade delegation enters the information and the Credential Group makes preliminary approval

国内零散客商

Domestic retail merchants

证件专办员收集、录入信息,证件组初审

The credential officer collects and enters the information and the Credential Group makes preliminary approval

外商

Foreign traders

境外交易团及各服务站专人录入信息,外商服务组初审

The special staff of foreign trade delegations and each service station enter the information, and Foreign Trader Service Group makes preliminary approval

服务人员

Service staff

会展中心专人录入信息,报证件组初审

The exhibition center assigns special personnel to enter the information and submit it to Credential Group for preliminary approval

特装资质单位

Qualified special design units

各特装资质单位专人录入信息,审图组初审

Each qualified special design unit assigns special personnel to enter the information and Drawing Review Group makes preliminary approval

展览及投资贸易促进工作部证件二组审核

Reviewed by Credential Group II of the Work Department for Promotion of Exhibition and Investment Trading

分管副秘书长审批

Approved by deputy secretary-general in charge

部分证件需要秘书长审批

Some credentials may require approval by secretary-general

报送证件中心制证

Submit to credential center for production

证件中心

Credential center

各审通过予以发放

Issued upon succeeding in each approval process

各审不通过不予发放

Not issued in case of failing in approval process

各组专办员领取、发放

The credential officer of each group receives and issues credentials

 

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